Secure Your Physical Business Against Data Theft

Data theft does not just happen in cyberspace, but in the physical business environment, too. Lax physical security can allow criminals to access your computers, filing cabinets, documents left on desktops, etc.

Here are some tips for you to ensure your everyday working environment is safe and secure.

  • Install computer locking cables on individual desktop machines and laptops, especially in public areas such as receptions, etc
  • Employees should always keep mobile devices with them. When unattended – for example in a hotel room or meeting room – they should keep them hidden or physically locked away. They should also be carried in hand baggage on an aircraft or coach
  • Laptops, tablets and smartphones should never be left on a vehicle seat. Even when the driver is in the vehicle, their device could be vulnerable when stationary 
  • All portable devices such as laptops, smartphones and tablets should be fitted with a geolocation detection system
  • Ensure all IOT (Internet Of Things) equipment is protected
  • Create a daily and encrypted backup of data
  • Carry out a regular security audit on employee memory sticks. Alternatively, lock down USB ports. Also, issue personnel with encrypted memory sticks such as the Kingston Dataguard
  • All personal desktop PCs, laptops, mobile phones and tablets must be fitted with an anti-virus/malware software and reputable virtual private network (VPN) software
  • Initiate regular password change protocols
  • Create a physical security template email which is distributed to staff regularly
  • Fit bars or shutters to vulnerable windows
  • Fit an intruder alarm, with unique codes for each employee or introduce a fob system for unique personnel ID
  • Ensure guests are escorted in and out of the building. Also, vet contractors and support personnel
  • Lock filing cabinets. GDPR covers physical as well as digital data
  • Again, under GDPR, initiate a secure shredding policy
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